OnPay pricing: plans and what a team costs
OnPay is an online full-service payroll and HR service for small businesses.
Prices read November 9, 2026From OnPay’s own pages
Short answer
OnPay’s lowest-priced plan that files payroll taxes, Payroll Essentials, lists at $49 a month plus $6 per worker. That comes to $79 a month for 5 people, $109 for 10 and $199 for 25.
These are list prices from OnPay’s own pricing page, read November 9, 2026, before discounts and add-ons.
We’ve read help documents describing how OnPay handles 8 state paid leave and retirement programs, and each one is linked on this page.
What does OnPay cost a month?
| Plan | Base, a month | Per worker | 10 people |
|---|---|---|---|
| Payroll EssentialsOne base plan. HR, time tracking and other tools are add-ons. | $49 | $6 | $109 |
List prices before discounts and add-ons. The team figures are our arithmetic: the base fee plus the per-worker fee for each head. From OnPay’s own page, read Nov 9, 2026.
You can also run payroll yourself at no charge, directly with the IRS and your state. What that involves.
We may earn a commission from this link; it never decides what’s on this page. How we make money.
Does OnPay file payroll taxes and new hire reports?
- Filing payroll taxes
- OnPay’s pricing page says federal, state and local tax filings are included. Their page, Nov 9, 2026
- More than one state
- OnPay’s pricing page lists multi-state payroll in its base plan and says you can pay workers in as many states as you need. Their page, Nov 9, 2026
- New hire reports
- OnPay’s help center says OnPay handles new hire reporting in each state where you pay employees, once an employee is added and included in a payroll. Their page, Nov 10, 2026
Which state programs has OnPay documented?
| Program | Type | What the documentation says |
|---|---|---|
| Colorado FAMLI Colorado | Paid leave | Help article explains Colorado FAMLI settings in OnPay and says OnPay calculates, withholds, files and remits FAMLI contributions each pay run. Read their help doc, Nov 7, 2026 |
| CT Paid Leave Connecticut | Paid leave | Help article says OnPay sets up the mandatory Connecticut Paid Leave deductions and collects and remits them to the state once the PFML ID is entered. Read their help doc, Nov 7, 2026 |
| Delaware Paid Leave Delaware | Paid leave | Help article explains entering the Delaware PFML ID and coverage choice under Payroll Taxes, which controls OnPay’s withholdings and payments to Delaware Paid Leave. Read their help doc, Nov 7, 2026 |
| Maine Paid Family and Medical Leave Maine | Paid leave | Help article explains setting up Maine PFML in OnPay and says entering the PFML ID lets OnPay report contributions to the state. Read their help doc, Nov 7, 2026 |
| Massachusetts Paid Family and Medical Leave Massachusetts | Paid leave | Help article says OnPay deposits the withheld Massachusetts PFML funds for the employee and employer portions and files the required reports. Read their help doc, Nov 8, 2026 |
| Minnesota Paid Leave Minnesota | Paid leave | Help article explains Minnesota Paid Leave setup in OnPay: the state unemployment insurance account number covers Paid Leave too, and employers exempt from state unemployment tax enter a Paid Leave Only number, without which OnPay cannot submit their quarterly wage reports. Read their help doc, Nov 8, 2026 |
| Paid Leave Oregon Oregon | Paid leave | Help article says OnPay automatically withholds, drafts and pays Paid Leave Oregon contributions at the standard rate unless the employer changes the settings. Read their help doc, Nov 7, 2026 |
| Washington Paid Family and Medical Leave Washington | Paid leave | Help article says OnPay deposits the withheld Washington PFML funds for the employee and employer portions and files the required reports. Read their help doc, Nov 8, 2026 |
A program missing from this list may still be supported; we list only what we’ve read, in OnPay’s own help center or the state program’s.
OnPay side by side with another system
Questions about OnPay pricing
How much does OnPay cost per month?
OnPay’s lowest-priced plan that files payroll taxes, Payroll Essentials, lists at $49 a month plus $6 per worker. That comes to $79 a month for 5 people, $109 for 10 and $199 for 25. These are list prices from OnPay’s own pricing page, read November 9, 2026, before discounts and add-ons.
How much does OnPay cost for 10 employees?
At list price, Payroll Essentials comes to $109 a month for 10 people: $49 plus 10 times $6. Prices are from OnPay’s pricing page, read November 9, 2026.
Does OnPay file payroll taxes for you?
OnPay’s pricing page says federal, state and local tax filings are included.
Can OnPay run payroll in more than one state?
OnPay’s pricing page lists multi-state payroll in its base plan and says you can pay workers in as many states as you need.
Does OnPay file new hire reports with the state?
OnPay’s help center says OnPay handles new hire reporting in each state where you pay employees, once an employee is added and included in a payroll.
Does OnPay handle state paid leave and retirement programs?
We’ve read help documents describing how OnPay handles 8 state paid leave and retirement programs, and each one is linked on this page. A program that isn’t listed may still be supported; we list only what we’ve read.
Every system’s list price in one table · Which systems document which state programs